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“Treat your password like your toothbrush. Don’t let anybody else use it, and get a new one every six months.”Clifford Stoll
Clifford Stoll has quoted this line very well. The importance of keeping your passwords protected is nonnegligible in this risky internet world. Using passwords is a fundamental way to secure your online presence on multiple websites and servers.
Whether it’s your credential business account or credit card details, social security numbers, or even your Netflix & Spotify subscription, you always need a password to secure your login and further accessibility. However, we often come across situations when we need to share a password with others.
Here comes the security risk of your passwords being hacked while sharing. This can bring unpleasant results for your associated physical and intellectual property associated with your passwords.
In order to hinder the chances of getting hacked on your sensitive details, you should always be considerate about securely sharing your passwords.
Now, we already know that you are worried and searching for a reliable solution. Well, you can take out that sigh of relief as we’ve managed to find 3 of the safest ways for you to share your files and passwords without any worries.
1. Password Managing Apps
One of the simplest and safest solutions to share a password securely is to employ a password manager. Password managing apps are ideally targeted for business purposes. But there’s no bindable rule that you can not avail it for your personal use. No matter if it’s for data management or your premium subscription plans, you can always rely on a password managing app.
A password managing app helps you to store your dozens of passwords in one place. While helping you as a password generator, these password managing tools also enable two-factor authentication, password auto-filling, and multi-device sync. Using a password manager enables you to share your credentials securely by enabling strong data encryption.
Here, we have listed 5 of the most popular password managing apps so you can pick on the best match for yourself.
1Password keeps your multiple passwords secure under one password known by only you. It offers industry-standard 256-bit AES encryption so you can easily share your passwords using this tool. Providing with great safety precautions, 1password is perfect for individuals, businesses, and families too.
Dashlane is one of the best overall password managers. The well-designed app makes it convenient to handle and manage multiple passwords as well as generating new ones. This smart tool also enables a free VPN, dark web-monitoring, and encrypted cloud storage. Since Dashlane is a premium password managing app, you may have to spend a pretty penny, but it’s all worth it.
LastPass is a super-secure password manager, making your online presence safer than ever. This app is incorporated with AES-256 bit encryption with PBKDF2 SHA-256 to securely store and share your passwords, document files, and much more. The best part is that you get to enjoy a free 30-day premium trial on LastPass.
Keeper is designed with the vision that your security comes first before anything. It encrypts your password and provides data sharing alerts every time your password is weak, re-used, or appears in a data breach. Being a sophisticated password manager, Keeper offers browser plugins, desktop, and mobile apps to provide convenience at its best.
Built-in with intense security features, NordPass provides tough competition for every hacking resource. Offering desktop apps, browser plugins, and mobile apps, NordPass shields your credential sharing and storage over the internet. You can easily sign up for a free trial or a premium plan on this encrypted password vault.
People often struggle with the confusion on how to share a password securely via email. While sharing a password, one of the worst mistakes is to send a password through an unencrypted email. An unencrypted email is sent in plain text and an unsecured format which is stored on multiple systems along with your mailbox. There’s a huge probability that these emails remain saved on different systems even after their deletion from your end. This increases the chance of your sensitive information getting hacked very easily.
Encrypted emails are the best way to straighten out this issue. It secures your password and related information by ensuring that the email is only read by the intended receiver. There are several free and premium top-notch performing tools that provide email encryption services. You may need to go through an initial setup and configuration, but it’s always better than compromising the security of your credentials.
Communicating your passwords verbally is a secure way to send passwords to your peers, employees, and your family. You can share your credentials via a phone call, in person, or even on a video chat. This also impedes the need to utilize or pay for any password managing apps.
However, this may not be a perfect solution for every situation. Sometimes you cannot share your password verbally, as you don’t have the access to any of the communication means. Moreover, a password that’s just spoken out is hard to remember. Hence the receiver may end up writing it down somewhere, which enters your credentials into the danger zone.
Other Ways to Protect Your Password
Sharing your password while using the aforementioned ways secures your online presence. Yet, strengthening your password is extensively important. National Cyber Security Centre showed that 23.3 million accounts were hacked as they used “123456” and “password” for their password. In addition to this, a study has concluded that 92% of people use the same password for their multiple accounts. Such passwords are definitely easy to remember but easy to guess as well.
To avoid such mistakes and protect your privacy, we have few other ways to lock your online safety.
- Avoid using a weak password. Create a password that’s at least eight characters using random letters (upper and lowercase), numbers, and symbols.
- If available, use multifactor authentication and biometric (fingerprint) verification process. It might seem hectic, but it creates a big difference in protecting your passwords.
- Don’t use the same password for multiple accounts.
- If possible, then avoid sharing your passwords completely.
- Keep changing your passwords at least every six months.
Ways to Avoid When Sharing a Password
While sharing a password, always opt for a verified and reliable medium. Following are the most commonly used yet most unsafe and unencrypted ways to share a password.
- Text Messages: Using an unencrypted and unsafe medium like text messaging maximized the risk for you to become the next victim of online information theft. Unless you have encrypted your text messaging app, we don’t recommend using this method.
- Non Encrypted Emails: Even though emails are not encrypted and bear a high potential for security theft, people still use this medium quite a lot. An unencrypted email is often saved at multiple places, hence this isn’t a recommended password sharing mechanism.
- Note-Taking Apps: Most note-taking apps are unencrypted, which makes it easier to leak your passwords to hackers.
- Sticky Notes: If you share passwords on a paper chit or sticky note with your peers, then deploy this habit at the earliest possible. These paper chits can get lost easily, and if they get into the wrong hands, you are likely to bear severe consequences.
- Spreadsheets: Spreadsheets are convenient to manage and tackle, but again, it’s an unencrypted server. Avoid using spreadsheets to prevent your password from spreading among thieves.
The online world is becoming riskier with every passing day. In such circumstances, sharing a password securely is a million-dollar question. Whether it’s your login credentials, bank details, or your Netflix password, sharing a password securely is of utmost importance. You can experience an undesirable situation in case of negligence. To hinder this risk and safeguard your confidential data, you can use the aforementioned ways and explore the digital world confidently.