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How to Share a Password Securely? [3 Safest Ways]

How to Share a Password Securely? [3 Safest Ways]

“Treat your password like your toothbrush. Don’t let anybody else use it, and get a new one every six months.”

Clifford Stoll

The importance of keeping your passwords protected is non-negligible in this uncertain internet world – Sharing your passwords has become much of a hassle now.

Using passwords is a fundamental way to secure your online presence on multiple websites and servers. 

Whether it’s your credential business account or credit card details, social security numbers, or even your Netflix & Spotify subscription, you always need a password to secure your login and further accessibility. 

However, we often come across situations when we need to share a password with others. Here comes the security risk of your passwords being hacked while sharing. This can bring unpleasant results for your physical and intellectual property associated with your passwords.

To hinder the chances of getting hacked on your sensitive details, you should always be considerate about securely sharing your passwords.

3 Safest Ways to Share a Password Securely

Now, we already know that you are worried and searching for a reliable solution.

Well, you can take out that sigh of relief as we’ve managed to find 3 of the safest ways for you to share your files and passwords without any worries. So—let’s dive straight into it!

1. Password Managing Apps

One of the simplest and safest solutions to share a password securely is to employ a password manager.

Password managing apps are ideally targeted for business purposes. But there’s no bindable rule that you can’t avail it for your personal use. Whether it’s for data management or your premium subscription plans, you can always rely on a password managing app. 

These apps store your passwords in a secured encrypted file where the risk of theft is minimum – Absolutely one of the safest ways to store passwords.

A password managing app lets you store dozens of your passwords in one place. While helping you as a password generator, these password managing tools also enable two-factor authentication, password auto-filling, and multi-device sync. Using a password manager allows you to share your credentials securely by enabling solid data encryption.

Here, we have listed some of the most popular password managing apps so you can pick on the best match for yourself.

1Password

1Password keeps your multiple passwords secure under one password known by only you. It offers industry-standard 256-bit AES encryption, so you can easily share your passwords using this tool. Providing great safety precautions, 1password is perfect for individuals, businesses, and families too.

Dashlane

Dashlane is one of the best overall password managers. The well-designed app makes it convenient to handle and manage multiple passwords as well as generating new ones. This innovative tool also enables a free VPN, dark web monitoring, and encrypted cloud storage. Since Dashlane is a premium password managing app, you may have to spend a pretty penny, but it’s all worth it.

LastPass

LastPass is a super-secure password manager, making your online presence safer than ever. This app is incorporated with AES-256 bit encryption with PBKDF2 SHA-256 to securely store and share your passwords, document files, and much more. The best part is that you get to enjoy a free 30-day premium trial on LastPass.

Keeper

Keeper is designed with the vision that your security comes first before anything. It encrypts your password and provides data sharing alerts every time your password is weak, re-used, or appears in a data breach. Being a sophisticated password manager, Keeper offers browser plugins, desktop, and mobile apps to provide convenience at its best.

NordPass

Built-in with intense security features, NordPass provides tough competition for every hacking resource. NordPass shields your credential sharing and storage over the internet by offering desktop apps, browser plugins, and mobile apps. You can quickly sign up for a free trial or a premium plan on this encrypted password vault.

2. Share your Password via Encrypted Emails

People often struggle with the confusion on how to share a password securely via email.

While sharing a password, one of the worst mistakes is sending a password through an unencrypted email. An unencrypted email is sent in plain text and an unsecured format stored on multiple systems and your mailbox. 

There’s a huge probability that these emails remain saved on different systems even after their deletion from your end. This increases the chance of your sensitive information getting hacked quickly.

Encrypted emails are the best way to straighten out this issue. It secures your password and related information by ensuring that the intended receiver only reads the email. 

There are several free and premium top-notch performing tools that provide email encryption services. You may need to go through an initial setup and configuration, but it’s always better than compromising the security of your credentials. This method is no doubt one of the best password-sharing solutions in the workplace.

3. Share your Password Verbally

Verbally communicating your passwords is a secure way to send passwords to your peers, employees, and family. You can share your credentials via a phone call, in person, or even on a video chat. This also impedes the need to utilize or pay for any password-managing apps. 

However, this may not be a perfect solution for every situation. Sometimes you cannot share your password verbally, as you don’t have access to any communication means. 

Moreover, a password that’s just spoken out is hard to remember. Hence the receiver may write it down somewhere, which enters your credentials into the danger zone.

Some Other Ways to Protect Your Password

Sharing your password while using the ways mentioned above secures your online presence. Yet, strengthening your password is extensively essential. National Cyber Security Centre showed that 23.3 million accounts were hacked as they used “123456” and “password” for their password.

In addition to this, a study has concluded that 92% of people use the same password for their multiple accounts. Such passwords are definitely easy to remember but easy to guess as well.

To avoid such mistakes and protect your privacy, we have few other ways to lock your online safety.

  1. Avoid using a weak password. Create a password with at least eight characters using random letters (upper and lowercase), numbers, and symbols.
  2. If available, use multifactor authentication and biometric (fingerprint) verification process; It might seem hectic, but it creates a big difference in protecting your passwords.
  3. Don’t use the same password for multiple accounts.
  4. If possible, then avoid sharing your passwords ultimately.
  5. Keep changing your passwords at least every six months.

5 Mistakes to Avoid When Sharing a Password

While sharing a password, always opt for a verified and reliable medium. Following are the most commonly used yet most unsafe and unencrypted ways to share a password.

1. Text Messages

Using an unencrypted and unsafe medium like text messaging maximized the risk for you to become the next victim of online information theft. Unless you have encrypted your text messaging app, we don’t recommend using this method.

2. Non Encrypted Emails

Even though emails are not encrypted and bear a high potential for security theft, people still use this medium quite often. An unencrypted email is often saved at multiple places. Hence this isn’t a recommended password sharing mechanism.

3. Note-Taking Apps

Most note-taking apps are unencrypted, making it easier to leak your passwords to hackers. Hence, using them to store your credentials is super risky.

4. Sticky Notes

If you share passwords on a paper chit or sticky note with your peers, then deploy this habit at the earliest possible. These paper chits can get lost easily, and if they get into the wrong hands, you are likely to bear severe consequences.

5. Spreadsheets

Spreadsheets are convenient to manage and tackle, but again, it’s an unencrypted server. Thus, avoid using spreadsheets to prevent your password from spreading among thieves.

FAQs: Share a Password Securely

1. How do you securely share login credentials?

It is recommended to share your login credentials using an encrypted email, a password managing app or convey it verbally. When sharing your password verbally, make sure that no one other than the objected person hears your password.

2. How can I send an encrypted password?

To send an encrypted password, use an encrypted email or a reliable password managing app like NordPass or 1Password.

3. What is secure password sharing?

Secure password sharing refers to keeping your credentials secure by all means. Using protected and safe ways while sending a password ensures your password doesn’t get into the wrong hands. 

4. How do I share my client password?

Always remain extra conscious while sharing any password or credentials with your client or anyone. Use secure ways like password managing tools and safe and reliable networks. A few examples would be encrypted emails, LastPass, and Dashlane, etc. 

5. Why should you never share a password?

Some cybersecurity professionals suggest that passwords should never be shared with anyone. Or at least one should try to avoid sharing their password unless it’s extremely necessary. By doing so, there are fewer chances of password breaching and security theft.

6. Is it safe to send passwords over text?

Generally, the usual text-sharing apps, including some social media apps, aren’t end-to-end encrypted. Thus, sharing a password over text is an unreliable and riskier way. Always use an encrypted application to share your critical information and protect yourself from worst-case scenarios. 

Bottom Line

The online world is becoming riskier with every passing day. In such circumstances, sharing a password securely is a million-dollar question. 

Whether it’s your login credentials, bank details, or your Netflix password, sharing a password is of utmost importance. You can experience an undesirable situation in case of negligence. 

To hinder this risk and safeguard your confidential data, you can use the aforementioned ways to send a password securely and explore the digital world confidently.

Which medium do you think is the safest to send passwords securely? Comment down below.

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What do you think?

Written by Abeeha Qasmi

Abeeha is a certified Content Writer and a Business Student. Being a canine enthusiast, she writes well-researched, engaging, and value-packed content. She loves to read & watch fiction-based content when not writing.

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