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How to Recall Mail in Outlook or Replace A Message [Step-by-Step]

How to Recall Mail in Outlook

Discover the ultimate guide to “How to Recall Mail in Outlook” – a step-by-step, easy, and detailed explanation from a tech expert’s pen!

In a Nutshell

The “Recall Message” feature only works when the recipient also uses Microsoft Exchange or Microsoft Outlook 365.

You can’t recall mail that the recipient has read already. 

To recall a mail in Outlook, tap the Message tab → , click “Move” group → tap “Actions” → “Recall this message,” → select the desired action → , click “OK.”

There are times when we accidentally or impulsively send mail that we don’t want to – and we end up living in regret forever. 

But wait! No more regrets if you’re using Microsoft Outlook. The Microsoft company seems to relate to this troublesome situation. Thus, they’ve enabled a built-in feature in Outlook that works like magic!

Not like Bibidi Babidi Boo, but hey! You can actually recall a mail or replace any message. And your mistaken mail will vanish away like it was never there in the first place.

In this guide, I’ll walk you through the exact process for how to recall mail in Outlook – don’t worry, I’ll make it as easy as possible for you. So let’s get started!

Requirements to Recall an Email Successfully

Before we get into the process for how to recall email in Outlook, let’s have a look into its requirements:

  1. The recall mail option won’t work if you’re using the web-based version of Outlook. You must have a Microsoft Exchange or Outlook 365 within the same workspace to recall an email.
  2. The targeted mail is still unread, or else you won’t be able to recall it.
  3. The recipient’s mailbox must be active at the moment you try to recall a message.
  4. The sent message didn’t go through a process such as a spam filter.

How to Recall Mail in Outlook: Step-by-Step Process

To recall email in Outlook, follow the process as defined below:

Step 1: Sign in to your Outlook account and open your Sent Items folder. 

Step 2: Find the mail you want to recall and double-click it to open.

Step 3: Adv version: Navigate to the Message tab and click this tab to activate it. Here, select the Move section and then click on More Move Actions. 

Simplified Version: If you’re using a Simplified version of the ribbon, go to the Message tab > tap the Ellipses (three dots icon “…”) > Select Actions. The rest of the process is the same as below:

Step 4: From the drop-down menu, tap the “Recall this message

Step 5: Now, you’ll find two options here:

A: Delete Unread Copies of This Message – this option is to recall mail in Outlook. 

B: Delete Unread Copies and Replace With a New Message – use this option to replace the older message with a new one.

Step 6: Click the option “Tell Me if Recall Succeeds or Fails for Each Recipient check box.” And tap OK

Step 7: If you selected option B,” Replace With a New Message,” type your new message. Click Send.

And that’s how to recall an email in Outlook! I told you it is simple!

How to Know if the Email Recall Was Successful?

Since you clicked the notification option, too, you’ll now be notified whether your email call back was successful or not. 

To find this notification, go to your inbox and check whether a mail indicating a successful message recall has arrived your way. You can also check it out using the F9 key.

Message Recall Success

If all your requirements match to recall a mail, your attempt to revoke the email will be successful. You’ll receive a notification with a subject as “Message Recall Success.” 

Message Recall Failure

Suppose the recipient had opened the email before you even recall it. Or your email was dropped in a filtered group or maybe, it was read in a lurking folder. In this case, your attempt to recall the message will fail. You’ll then receive an email with the subject’ Message Recall Failure.”

FAQs: How to Recall Mail In Outlook

1. How do I recall an email in Outlook after 1 hour?

In case you want to unsend an email, You should always hurry up. If you get lucky, your recipient wouldn’t have read the message so far. Follow this process: Message tab > Move > Actions > Recall this message. Now, select the desired option, and you’re good to go!

2. Does the recipient know if I recall an email?

Generally, NO! The receiver won’t have a sign when you delete the mail. However, In some instances, your recipient will be notified that a message has been recalled. Even so, he won’t know what the message was, but they will learn something unpleasant was sent their way. 

3. How long does it take to recall an email in Outlook?

The recalling process should take no longer than two minutes. However, this duration also depends and may vary if the recall mail requirements are met or not. 

4. Can I recall an email in Outlook Web App?

Simply open the main you want to recall by double-tapping it. Now, click the drop-down menu under the message tab. Here, click Actions and select Recall this message. Choose the option of whether to delete or to replace a message. 

Hot Tip: Delay Your Mails

It’s frustrating when you can’t recall or delete an email. To avoid such instances, you can set your email to the delay option. After sending an email, Murphy’s law says you only take 10 seconds to realize you made a mistake. Interesting, isn’t it? Hence, it would be best if you consider delaying your email for a short while after you press the send button. To delay an email, follow this process: 

  1. File > Manage Rules & Alerts > New Rule > Rule on Messages I Send 
  2. Now click Next > Click “Next” again > Click “Yes”
  3. Select Defer Delivery By a Number of Minutes > Select A Number of
  4. Now, Insert your preferred duration > Tap OK > Click Next > Select Turn On This Rule > Finally, click Finish. 

Bottom Line 

Technology has made everything so simple – control over things is not a difficulty anymore. The same goes with the “recall outlook email.” You can vanish away a sent message even before your recipient knows it. Reading the method defined in this guide, I hope all your confusion for “how to recall mail in outlook” would’ve vanished too. 

However, sometimes if you get unlucky and your recall attempt fails. Even so, you don’t need to worry, my friend! You can always send an apologetic email against the mistakenly sent email. Not only does it showcase how responsible and accountable you are, but it also portrays your professionalism and honesty.

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Written by Abeeha Qasmi

Abeeha is a certified Content Writer and a Business Student. Being a canine enthusiast, she writes well-researched, engaging, and value-packed content. She loves to read & watch fiction-based content when not writing.

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